Indian Weddings are a big deal. The preparations start months, sometimes even a year before the D day. The wedding itself is not just a matter of a single day, but at least three. There is sangeet, mehendi, haldi, aashirvaad, or even more ceremonies depending on the cultural norms of the bride and groom. The wedding and reception are typically two different occasions.
Now, two families work so hard arranging all these events and perfecting them. They deserve a gesture of appreciation. This has to be in the form of a wedding gift. Since a gift is must, you should try keeping the bride and groom in mind while choosing one. There are many options that are suitable for wedding gifts for couples. You just need to invest enough time in choosing the right one for the couple in mind.
Things to Keep in Mind Before Selecting a Gift
You need to keep a few things in mind before buying wedding gifts for friends. This is different from birthday gifts as it’s not a once in a year affair but a once in a lifetime deal. Your gift has to be special might be wedding dress for the groom or the bride. Also, you might not know one of the recipients so well. You’ll need time figuring out what the two of them would like or need. There are some very cliché wedding gifts that you might want to avoid because many people will already be gifting that. Also, you need to make sure that the gift is aesthetically pleasing, yet useful.
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These are the things you need to keep in mind and the rest is up to your choice. Of course, another matter that partly depends on your choice and partly on the above points of concern is the budget. You need to have a decent budget for the gift but you need to stick to it. So, all the important factors having been mentioned, let’s get you some help finding the best wedding gifts India gift shops or online shops offer.
Best Wedding Gift Options in Trend
From some of the unique wedding gift options to some classics which will never go out of style, here is a list of wedding gift ideas that will suit brides and grooms who want the best.
Cocktail Pitcher
Cocktail pitchers or any bar accessories for two will be perfect for the honeymoon phase of the couple. You can give a larger set for special occasions as well.
Fine glass or sturdy metal, either is a good choice. You can also get some personalised tumblers with their nicknames embossed or engraved.
Copper Ladle Set
A copper ladle set isn’t part of a regular kitchenware but it’s good luck.
For a newly wedded couple, this is a very thoughtful gift. If you don’t care about the omen anyway, a copper ladle set is an aesthetic thing for the kitchen.
Wood and Marble Wine Cooler
Nothing speaks class better than a wood and marble layered wine cooler.
This one again, isn’t a part of your regular bar set. It is a symbol of class and pride. Of course, gift it to couples who have a taste for wine. Let it not be irrelevant.
Scented Candles and Bath Salts
This will be a perfectly thoughtful gift after a series of hectic ceremonies like sangeet and wedding ceremony. This one is probably the most romantic gift a couple can receive. Not many people will think about it. So rest assured your gift will be unique. Also, if you are feeling generous, give this in abundance so the bride and groom can share with their families.
Candle Stand
A designer candle stand or set of candle stands is perfect for a romantic bedroom.
It will be best if you gift gold plated stands. It won’t cost much but the gift will be beautiful.
Paintings
This gift is not much about utility but it is beautiful anyway. It will be a perfect gift for art lovers. If either the bride or groom has a favourite artist, it will be great if you go out of your way and gift a painting that they wanted to add to their collection. If you don’t know the couple much, just gift them any artistic painting for their living room.
Metal Ice Bucket
This is useful and cool. Gift it to anybody you know or don’t know. It’ll be a safe bet.
Travel Bag
Yes, this one is a little cliché. But every newly wed couple can use a brand new travel bag. To add your touch of unique creativity, get two travel bags and emboss the names of the bride and groom. Add personalised Mr. and Mrs. tags as accessories.
Trendy curtains
Once again, nobody can have enough curtains. Gift curtains that complement the walls of the bedroom if you’ve seen it. Or simply ask for the common favourite colour of the couple.
Embroidered Quilts
This one will be one unique and beautiful gift. Also, the couple will find it useful during winters. So, this one is a perfect combination of aesthetics and utility.
Bonus tip: Gifting photo frames along with photo albums never goes out of style. Just personalise the album by adding your favourite photo of the couple on the first page with a sweet note. Make it removable though, in case they want to move it.
These are just some of many wedding gifts you can gift to a newly wedded couple you’d love to give your best wishes to. Wrap the gifts well and add a best wishes note to it. Make sure the presentation is neat. Get things ready well in time and not at the last moment. Leave the wedding day for dressing up time. Keep the gift ready two days before the ceremony so that it doesn’t look all shabby.
With plenty of items on your list and the day of your wedding getting nearer, you must be shuffling around from one place to other, say, this is your beauty appointment or a meeting with the stylist, your time schedule is all packed from top to bottom. And most of these are to be within your banquet hall services. So, when a month is left and you are about to say ‘I do’, communicate well with your venue and the respective planners and make a checklist of all those things that are done or are left behind.
Have a look at some of those things that you are about to ask them.
Pricing & Availability:
First and the foremost question to ask your venue is the pricing. How many hours are included in the rental space? What’s the cost of catering and entertainment services? What are the timings and how long could you have your party like sangeet ceremony or mehendi night? Moreover, the important question that still remains to be asked is about the day’s availability, whether the venue has already been booked or not. All of these are an important question that you need to ask the venue before proceeding in your planning.
Accommodations and Guest List:
One of the factors to consider when planning an event at a venue is the capacity it beholds. Well, you cannot just keep away your guests from getting seated.
While you are planning with the venue management, tell them about your entire guest list. Whether this a small and intimate ceremony or a lavish party in every sense, make sure that your planners are aware of numbers of guests you are inviting.
Tell them about the Kids:
When kids or toddlers are to be a part of your ceremony, then mentioning them to the venue is pivotal. May be the venue has to pass on some important information or might have to report their restrictions and rules regarding the guests. You may also ask them to include entertainment ideas like bouncy castles to keep them involve. Besides this, the venue could also hire nannies to manage the toddlers and allow some quality time to the elders.
Flexible Venue Arrangement:
We can never be sure about the weather, and god forbid it rains when you are organizing an outdoor wedding! Ask your venue manager about their arrangements and whether they could mould their seating plan within indoors as well as outdoors.
Ask About the Vendors:
Make sure that the decoration team or suppliers are in contact with the venue of your choice. The venue should be able to set up delivery items on the day of your wedding and the location is prepared as per your theme. Discuss your theme with the wedding planners beforehand to help them set up the entire set in your colour schemes or theme. The vendor list also includes the photographer, the most important person to capture the moments of your day. It might also be possible that your venue is not providing you with any in-house vendor. Then having a pre- informed notice about the same would be helpful for you in outsourcing your vendors.
Is the venue accessible to special abled guests?
When your guest list contains some handicap or elderly people with mobility problem, then asking the venue about their arrangements regarding the entrance would be helpful. Make sure that the entrance to your venue in not a staircase only. Multiple entrance modes are required for such guests of yours. Like a lift system or a ramp way will be helpful in carrying out their movement.
Are they providing any Planner or Stylist?
Well, it’s not every time that your venue is providing you with a wedding planner. But, if they are then working with the planner or the coordinator on a day- to- day basis would release your stress level.
The planners will be of great help in arranging your wedding within your budget. Thus, if yours is a smaller wedding but with the expectations of a grand decoration and other requirements, then taking help from the planner would be the best course of action.
Catering Service:
Most of the banquet halls today have an in- house catering service. While you are consulting your venue manager regarding the menu of your party, make sure that they are flexible enough to include your choice of snacks, drinks or desserts. Adding some personalization to your food items would be adding the charm of your romanticism in it, like if you are planning to add monograms on your cake.
Any Specialisation:
Ask your wedding venue like urban pind sohna road whether they are providing any creativity in your décor, entertainment and other facilities. If the flowers are not just your idea of decoration, ask the planner about the trending decorative ideas that could be imbibed in your ceremony. Personalizing your decoration would be a great way. Let your guests get a glimpse of you two beyond your marriage day. Centrepieces with your photo shoots, a section of photo booth with your personalised items or parting gifts with your signature symbol on them would be a great idea.
Any Timeline Limitation:
You need to make sure for how long you may play your music and have your ceremony. If this is a destination wedding then you need to aware about the native timings and the lifestyle to be aware about the restrictions beforehand.
What about the Convenience:
Picking a location that is too difficult for your guests to reach or far removed from your city would not be advisable. This might create a panic in minds of guests. Try to choose a venue which is easily accessible through a public transport and has all the conveniences within. Maybe they could help you out with the transport facility as well. So try communicating with your venue and discuss the pain points in detail.
Segregate the Budget:
Well if the venue has come up with a very hefty budget, then ask them to segregate each and every component in your list. Maybe the drinks are really costly or the DJ entertainment seems too surreal to invest on. Bring on your own vendor in this case. This would help you to minimise your budget in an efficient way.
Basic Amenities:
Ask them about the restrooms, parking facility, AC, and other arrangements that are necessary for your guests. You cannot have the facility of 3 restrooms for 300 of your guests. These hang-ups are the reason that a home or backyard wedding should be avoided at any cost.
Thus, with all the armours of selection in your hand and the event planning tips in your mind, chose your venue wisely and make sure that all the above points are well answered by them. You cannot risk any hassles on your big day and with such a planning guide at your disposal, you are surely going to take care of each and every aspect in your wedding swiftly. Hire a planner or do it yourself. All these questions would help you in sorting out the situation easily.
When you try to organize a cocktail party, you need to be an absolute perfectionist. A cocktail night is not just any casual get-together. Planning a cocktail party takes expertise and finesse. If you are here, you must be looking for some helpful tips to pull off a cocktail party without any mistakes. That is exactly what you will get here. Read on to know what to do and what not to do while planning a cocktail party. If you can follow all the tips properly you can rest assured that you would have done a good job.
You want all the praises and you want to make sure not even the slightest slipup happens. Here’s a promise, take the advice in this article and your cocktail party will be a success.
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Set the tone
First of all, you need to set the tone for the type of cocktail party you are throwing. Usually it is a work party but it might as well be an early party to set the mood for a unique wedding reception. Whichever it is, you need to make arrangements to fit the occasion before planning a cocktail party. What you arrange for the cocktail night can wait. First of all, you need to set the tone to either of the following options:
Formal
Informal
Sounds simple. You know what formal and informal means. But what you want to know is how to set a formal or informal tone to a cocktail night. Let’s find out.
Formal cocktail party
In order to arrange a formal cocktail party, the venue has to be a posh banquet hall. The caterers and bartenders need to be totally professional. The food you serve must be absolutely healthy. People are health freaks now and you don’t want to upset a potential client or your boss. Also, amidst all that you need to arrange for whatever announcements or short meetings the cocktail night is meant for.
You need to make sure the music isn’t too loud so that people can have their private deals and meets at ease. But at the same time you need to ensure there is some classy music playing in the background. You need to set enough tables and chairs for everybody. You need to make sure there is an active and fast Wi-Fi connection in the hall.
Informal Cocktail Party
An informal cocktail party is easier to pull off than a work party. However, that doesn’t imply there is no hard work or stress regarding an informal cocktail night. Planning a cocktail party needs serious attention to detail in either case. But the bright side of an informal cocktail party is that you know your guests personally and you know what kind of booze and food will be appreciated by the most.
You obviously need to have options to spoil your guests with but the spread can be less elaborate than what is required while planning a cocktail party for important people you know nothing about.
Hence, the gist of the matter is, when it is a corporate cocktail night, the budget more than anything else, has to be way higher than what you need for a personal cocktail party. Now let’s get to the specifics.
Tips for a Smashing Cocktail Party
A cocktail party is slightly different in nature from a dinner party. No, it is not just the added focus on the booze. Even a dinner party can have a lot of booze but a cocktail night is different in particular ways. They are mentioned below and you will be ready to throw the perfect formal or informal cocktail party by the end of this article.
Guest List
A guest list is common to every party but for a cocktail party you need to be very careful about who you want to invite. If it is a personal informal cocktail night, you have the liberty to count out all those who you don’t even like. You can leave the formality of inviting people just because you have to, to the next dinner party or for sangeet ceremony or the wedding that follows. So a personal cocktail night will have very few guests, just the ones you really would like to spend time with.
A corporate cocktail night on the other hand is just the opposite. You must invite every important person, and their important people, just so that you don’t get off on the wrong foot with anybody. This is an opportunity to network. So think about your company and prepare a comprehensive guest list put together by a team of people. Remembering to put in every important name is not a one-person job.
Invites
A personal cocktail party invite can be a little cheeky but a corporate one has to be formal all the way. In case of a personal cocktail night, you need to mention that there is going to be no dinner. Do it in a subtle way though. In case of a corporate invite, people are expected to already know. In either case, the invite has to be warm and welcoming.
Timing
To mention the timing in the invite is very important. This is why this pointer comes right after the invitations pointer. You need to set a time that is comfortably after lunch time so that people have time to get ready after lunch and reach without hurrying. Unlike in any other party, mentioning the starting time isn’t enough. You need to close the bracket. You need to mention an ending time which is well before dinner time. For example, 17:00 to 20:00 is a good time for a cocktail party. Unless it is an after-dinner cocktail party.
Drop-off Service
People will get themselves to your cocktail party all fine but when they leave, some of them will need help getting a cab. Some may even drive to the party and not remain fit to drive by the end of the party. Of course, not everybody will get wasted on the free booze. But it is only natural for about 10 percent of the invitees to miss the mark. You will need to take care of them. Keep some designated drivers to drive drunk people and their cars home. Be there when people leave to see if anybody needs help calling a cab.
Bar menu
A corporate cocktail party must get a full bar. You will have to make a generous budget so that there are cocktails, and every good brand of whiskey, beer, vodka, champagne, and wine. A personal cocktail night is easier if you have an idea what your guests might like. Of course, you need to have options.
Professional bartenders
Make sure all the bartenders at a corporate cocktail night are certified professionals. They must be eager to serve. They must be polite in behaviour and prompt in action. The bartenders for an informal cocktail party need to have all those qualities too. In addition, it would help if they can impress the guests with some mixing skills and fire tricks.
Appetizers
It is very important to make sure that invitees know there is going to be no dinner or full meals at a cocktail party. The food you serve must be finger foods so that people can just pick one off and snack on it. The menu must involve delicious items but not anything too oily so that people don’t fall sick due to the alcohol and oil combination.
Attention
As a host, you need to be present to attend everybody. Of course, you will go around networking at a corporate event. But even at a personal cocktail night, you need to have a drink with everybody. Not a full drink with each invitee. Just, be there as much as possible. It is also important for the host and their closest friends to freely drink only after most of the guests are gone so that you are oriented enough to be there for the guests.
Maintain the Peace
Apart from making sure everybody gets home safe, you need to ensure nobody starts getting too emotional. Be it at a corporate event or a personal party, you reserve the right to politely suggest people they’ve had enough if needed to be. This is one thing you tactfully but firmly need to take care of at a cocktail party. In no other party does this issue take the front seat. There must be enough clean and available washrooms in case anybody gets sick. The washrooms must be maintained constantly.
Favours
Have little pieces of souvenirs for every guest at a corporate event and every family at a personal party. It could be chocolates, or little fancy bottle openers, anything nice.
If you can pull off these listed things, you will be ready with a perfectly happening cocktail party for your guests. Planning a cocktail party is not difficult if you have enough money for it and the right contacts that will fetch you a team of professional bartenders and attendant staff who you can rely on.
Parties are a fun but planning them is an equally daunting task to achieve. As the day of your occasion starts getting closer, you leap into some frenzied situation that seems a bit difficult to resolve. Each and every event has its own level of planning. As you are well aware that birthdays are a lot easier to plan than weddings. Similarly, a corporate event requires different types of skills to organize. But, in a nutshell whether it’s a birthday, reception, engagement or an anniversary, every event requires consideration over certain aspects that cannot be ignored at any cost.
Here are some of the things that you should consider in your event planning checklist.
Type of Event:
This tip is basically dedicated to an event planner who gets the task of organising spectrum of events. When you are an event planner, you need to categorise each and every event.Image SourceThis is a common notion that a birthday menu is certainly different from a baby shower! Rummage through the type of event and what all are your client’s requirements. The type of event is certainly important for deciding a venue. Whether or not you are a planner, choosing a venue is a common issue. Like organising a wedding reception at your home would be a poor location choice. Likewise, the theme and décor of the event is decided on its type as well.
Prepare your Guest List:
How many guests are you going to invite? This query is perceptible enough. When you are about to host a grand event, the grander get your guest list. Keep in mind that inviting too many guests can clutter up your venue, but calling fewer guests at a big banquet hall seems waste of money. Prepare your guest list with a clear head and make sure that it is a legible one.
There is no point in calling your colleagues at your kid’s birthday!Have a clear estimation of number of guests with your venue. Make sure it does not feel overcrowded or too empty.
Set a Date and Time:
An event is more successful when there is a holiday or some long weekend. The time is important for every event. Deciding over a date would help you to reserve your day at a banquet hall, hotel, and restaurant wherever you want to organize it. Conveying the date and time to your guests would also help them in preparing for your events in advance. They could work out their schedules and check whether there are any prior arrangements or not. When you are in the midst of wedding season, choosing a date and time in advance would help you to secure among the wedding ceremony venues.
Pick a Location:
Organizing a big event would need a location to host. Clients today have myriad of options available. From banquet halls to resorts, farmhouses or your own backyard, all your events could be arranged at a perfect location. But, before reserving a venue, make sure that it is not remotely located. A location should be chosen on the basis of accessibility. It would be more enjoyable for your guests to reach their destination easily even if they are opting for public transport. But, if they are coming with their private vehicle, your location should have sufficient parking facility. Traipse around a little and find the location that is best suited to your convenience.
Take Note of Food & Beverages:
No event gets concluded without a catering service. While choosing a venue, make sure that your location has in-house catering service. If there isn’t such a facility, then you need to contact the outdoor vendors for your occasion. While preparing the menu, make it according to your event.Image SourceHaving a section of alcoholic beverages would be unwise to arrange on a kid’s birthday party. If your venue is providing the food service, do not forget to ask them about the charges. Prepare your venue according to your event and customize it with the caterers if you feel it is lacking in some ways.
Arrange for Entertainment:
When it comes to event planning, entertainment is one of the pivotal aspects discussed among your guests. Your guests are definitely looking forward for some fun activities. You cannot imagine a birthday party without few games to complement the occasion. These days the corporate events and many wedding occasions are making arrangements for entertainment or performances to bring more spirit to the occasion. The days of having a sombre occasion are long gone. Guests today thrive on having fun and as a responsible event organizer, rule out some interesting games that will create an atmosphere full of vivacity.
A Well-Groomed Venue:
Pep up the ambience of your occasion with a corresponding décor.
How to choose the best decoration ideas for your event that could convey your theme?
Browse your ideas and decide what theme would be your event’s best ensemble. When this is a corporate event, then the agenda of your meeting would be the best theme. You can have your entertainment activities resemble your theme. For a wedding ceremony, you may have some colour or seasonal theme. Decorations are an integral part of any event and when you are confused about the type of decoration you want to exhibit, having a nice long discussion with your planner would be the perfect course of action.
Take Care of Your Budget:
While planning your event, keep a strong hold on your budget. But, unfortunately for an event planning, the sky is the limit. With so many things on your list, you need to do a lot of shopping and this gives away your actual budget estimation. Whether looking for a birthday parting gift or your party dress, having a pre- defined budget is really important. Moreover, your budget includes food, equipment rental, decorations and staff. Thus, go through the budget provided by the venue and check whether it’s compatible with yours. It would never hurt you to ask for discount. While you are on a venue hunting spree, do not forget to compare various venues and select the one appropriate for our budget.
Recruit a Planner:
If you are feeling out of sorts over the preparations, then hiring a professional would be the perfect alternative. Hiring an event planner is advantageous in situations when you are unaware about the preparation. With deep and profitable connections, an event planner can offer you suggestions that are not easily available. All the more, during a crisis situation, an event planner can work out the best to rectify the trouble. He/ she have enough experience to work out under your said budget. Get into discussion with an expert and organise your party wonderfully.
Maintain the workflow of the preparation:
When you are all done with your planning, now the time has come for you to execute the task in a timely planner. Just go through your checklist and mark what all the tasks you have covered and what all you are left with. Having a workflow of the event would bring uniformity in your task routine and you are less likely to skip the important details of the event. While you are preparing for the event in advance, keep a reminder of the things that you are going to do that day. This will create regularity as well.
Check the Layout of the Floor Space:
Finding a proper space for your event is a headache when you keep on hitting the wall and your efforts seems fruitless. Firstly, put out a seating arrangement that is synchronized with your event. Have a look at the floor space and decide the type of seating style that would be possible to place. Check whether your event could be hosted within a single room or you want to have it in some shared space.Image SourceMoreover, you cannot fill your hall with banquet style setting when you have decided over a dinner dance party afterwards. Get a glimpse of the types of seating arrangement that your venue could provide and check whether the number of guests could be accommodated in those with the help of banquet room layout planner.
Go through the Venue Policies:
When you are hosting your party at a venue it is advisable to have a look at the company policies. Before you sign up and register the venue, make sure that you are aware of the terms and conditions bestowed by the location on you. Ask whether they provide the flexibility to shift or postpone the date or how much would they charge for an event cancellation or some customizations that you might want to add from your side.
When you are thinking about your big day, there are lots of ideas revolving around your mind, like your wedding attire to the guest list, your sangeet ceremony ideas and much more and every one of them being important in your planning process are impossible to discard.
Since you have been planning for this day for quite some time, then the idea of having a grand party must have popped up in your thoughts for once or twice. And why not, with such extravaganza that is seen in today’s weddings, couples today are much enthusiastic about organizing ceremonies like celebrity wedding to add the style and charisma that they want for them.
With the wedding season knocking your door, be prepared with some of the glam and glitz ideas that are sure to be the success mantra for your celebrity destination weddings.
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Thus, for all the modern brides and grooms for whom having an appealing wedding ceremony is their foremost priority, even the minute details about the celebrity weddings can make a big change.
So, here are some of the ideas that can surely bring out the charm in your ceremony:
Have a Beach Wedding
To imbibe the feeling of celebrity-ness in your wedding, having the function organized at beach would be a perfect idea. Many celebrity weddings have taken place at some of these exotic seaside locations. With a vast and clear sea at the backdrop and the sun shining bright in the sky, your wedding is sure to be a picture perfect in every way.
From seashells as your podium decoration or the corals making way to your centrepieces, beach weddings are a colourful affair but with a serene background. Moreover, you may buy your dress in complement with your surroundings to give an ethereal effect.
Fairy- Tale Wedding
Bring on a chariot style entry or ride on a white horse or set up your wedding in a Disney land style! Though it seems a bit childish but every girl has a little princess in themselves and wants to feel like one on their wedding day as well. Thus, a “fairy-tale theme wedding” is the perfect opportunity for all the brides-to–be to organize their dream wedding.
Now arrange some twinkling lights dripping down a tree or create a fascinating focal point of entrance for your guests. Likewise, a garden wedding will also create an enchantment like no other fairy tale wedding could showcase.
Make it a Floral Wedding
No celebrity styled wedding could be accomplished without flowers and that too, lots of it. Flowers are the key ingredients in making an event successful as well as appealing. Hydrangeas, blue thistle, water lily, hyacinths, roses, tulips or snapdragons, the list is endless. Moreover, decorating your venue with seasonal flowers is also an intelligent option as these are easily available.
You may create a secret garden inside a grass covered wall, or create a flowery aisle for your entrance. Have garland draped ceiling or set up a floral mountain, the ideas are endless and adding the flowery elements will enumerate a romantic hue in the ceremony. No need to restrict the flowers to centrepieces. Let them add the charm to your entire ceremony with flourish.
Woodland Wedding
For the nature lovers, having a woodland wedding is a nice opportunity to have a stunning yet rustic style weddings that they have been looking for. Embrace the nature’s beauty into your ceremony and see how the magic gets created in your ambience and among your guests.
Woodland styled weddings are best organized at a hill station or some remote farmhouses where you would be away from the censure of city’s hustle–bustle. For a small and intimate wedding of yours, you may add the directions intricately over trees. Fancy centrepieces made of wood carving are much alluring with such kind of themes.
King Style Weddings
If it’s a royal endeavour that you have chosen to wed in, then make it happen in flamboyance. While talking of king style weddings, the grandiose is what comes to your mind. A grand scale of wedding requires a lavish dining arrangement with refined tabletop arrangements that are synchronised with a medieval setting.
When having a royal themed wedding, do not forget about the sweetheart seating arrangements for the newlyweds to mark their presence distinctly.
Be it the gold coloured armchairs or some vintage style chairs that are just reserved for the couple.
A Professional Lighting System
What a wedding without those twinkling lights? Though we covered up the base of having the lights dripping down from a tree at your fairytale wedding, it’s not a restricted decorative idea. Add the Wow factor to your wedding with the coloured lighting on the wall, dance floor, underneath your centrepieces, or some monogram projection of the bride and groom on the ceiling.
This will surely bring stardom to your wedding ceremony. Moreover, if you are on a budget, then proper lightings can amp up the ambience of your celebration that gives a sensational outlook in its wake.
A Poolside Reception Party
When your wedding ceremony got concluded indoors, then it would be best to have a poolside wedding reception ceremony for your guests. This will surely be a remarkable party in a celebrity style. The cocktails, mocktails, lemonades, and all the beach stuff are a great way to enhance the party.
How could you decorate your pool? Setting up pool floats would be a great add-on when it is a larger pool body. Most of the celebrity weddings or parties favour poolside ceremonies.
You may create the floating arrangements with candles for a better effect. If not the floats, then petal arrangements could be used to decorate your pool. The use of contrasting coloured petals will be a mesmerising sight in the eyes of the beholder. Not only flowers, you may have the balloons decorated with tassels over the pool. You may also create an enlightened atmosphere with poolside lanterns for a romantic touch.
Blow a Flower Canon
You don’t have to wait to login into your social accounts that declare your marital status. When your nuptials or rituals have been finished, why not give a smashing end for the world to see that you are finally married. Blow a flower canon and give your guests the grand picturesque that they have been eagerly waiting for.
Make an Enchanted Entry
What could be more interesting than indicating your entrance with flower or bubble shower? The brides’ and grooms’ entrance have become somewhat of a style statement in themselves. People are eagerly waiting for their arrivals and when it is done with a swag, then you are sure to be marked as the popular couple. Indicate your entry with flower or bubble shower or have some background music played for that Bollywood style that you were craving for. Moreover, this is your fantasy wedding, thus having a little drama would be good for your entertainment.
Music & Entertainment
Music is must for a lavish wedding. And with DJs, live bands, solo singers, or a little orchestra, you have myriad of choices for your wedding entertainment. If an entire band seems too costly, then hire a DJ or whatever option seems suitable for your budget and style. Your ceremony would seem empty without some entertainment. And music sets a liveliness among the guests that is a requirement for your ceremony.
Hang the Chandeliers with Elegance
The overhead décor is one of the most surprising as well as a dignified decorative element in your weddings. Let the chandeliers be hung from the ceiling along with drapes or orchids to make the reception table settled below to get a regal look.
Things to Take Care of Before Organizing your Wedding
An Interactive Atmosphere
The sitting arrangements make a great impression on your guests. Prepare a seating plan that is suitable for your venue as well as the number of guests. Those parties are warm and fun-filled where the guests are the happiest as they get to interact with one another. A lounge space, banquet style setting or a family style setting are a good idea.
Take Care of your Budget
Nothing could be achieved without a budget and spending excess of it would be a trouble for post- marriage period. Allocate your budget to each and every element intelligently. This will help you out in saving some for your honeymoon or other post marriage obligations.
Hire a Wedding Planner
If you are facing a null and void situation with your wedding décor, then don’t fret over the petty issue. There are lots of wedding planners in the market who can make out the best out of your dream wedding ideas and budget. Just choose the one who comes highly recommended and provide the most suitable and pocket-friendly wedding planning ideas.
A wedding is supposed to be the most special day of a girl’s life. Who are we kidding? Even boys plan their weddings as kids, but it becomes a secret for both boys and girls when they grow up to realize it is supposed to be embarrassing. Whether you have been one of these people who dreamt about the perfect wedding as a child or not, when it comes to it, we all want it to be perfect.
The Trouble
However, today we all are very busy with our careers and other familial obligations to afford the time and money for a lavish party. But people, who want to get married, want to do it just once, and it is okay to want a perfect one.
Thus, the celebration of a perfect wedding starts by feasting over the end of your bachelorhood. Since nowadays most of the professional help you but also punch a hole in your pocket in terms of providing benefits of banquet service for any occasion and burn down your fixed deposit account, we bring forth some of the interesting ideas and suggestions that will definitely bring out the life in your party.
The Solution
It is not fair that you should have to be stingy for the first few months of your marriage because you paid for the celebrations you wanted. There is a solution to this unfair problem. When your first priority is to give your friends or cousins a bachelorette party, the solution resides in professional banquet hall settings and services provided by the planners.
Ingredients for a Perfect Bachelorette Party
Event planners will provide you with every service you need if you have hired the right one. You deserve the perfect party and here is what it takes to achieve that:
An amazing multi-cuisine food menu.
A bar with the choicest mocktails and cocktails.
Beautiful venue.
Striking décor.
Convenient valet parking and transport service.
Efficient events management.
Comfortable seating and overnight accommodation options for guests.
Ready equipment.
Don’t panic yet. You don’t have to arrange any of this on your own. All you need to do is take out time to find best party planners and management team and follow these perfect event planning tips to throw your party.
Finding the Perfect Team
In order to find the perfect banquet hall and party planners, you need to follow this plan in this order:
Get your wish list Ready
Starting from the food menu to the desired music, and the type of décor ideas you need, you should know what you are going to ask the team you hire. Sharing your own specific ideas with the planner would be beneficial so that you are not disappointed at the end of the day.
Budget
Set a budget with a margin that you are willing to compromise up to. Make sure the entire budget is reasonably generous so that you can put your foot down and not go a penny over what has been set as the limit.
Backup Wish List
You should have a substitute for every little detail in your wish list so that you can readily replace it with your second choice if the first choice is not in an option. Having a flexible and alternative option could save you from any last minute crisis.
Speak to Companies or Planners
The next step is to speak to as many teams as possible and figure out which team can provide most of the things on your wish list at a reasonable price. Comparing the event planners is a tedious task in itself but for a perfect party you need to ferret out the perfect planner who is synchronized with your party plans.
Perform a Background Check
Whether you are the kind who does a background check on your first date or not, you MUST do it on the people who are about to be in charge of your bachelorette party. Ask for real references, look for real reviews. Check their track record and see what kind of work they did. You can also consult your friends who have taken up their services in past. Having a rock-solid feedback will lend you some assurance that they are best for this job. Pick out a set of questions to ask the venue when planning an event of yours at a banquet hall.
Seal the Deal and Cut to the Chase
Close the deal with the team and banquet hall you found the best. Start the trials and tastings right away.
Splendid Décor Ideas
The idea of how to go about your party is given. You can get all the help you want from your planner. You know you cannot compromise on the food and bar menu. But, there are a lot of tricks to reduce the cost of the décor and make the venue look amazing. Here are some tips to astonish your guests with an amazing décor of your venue.
Imagine beautiful blue tumblers and plates of glass on matching or white tablecloth. It costs zero extra bucks to get coloured tableware but the entire dining area looks so much beautiful to me. Also, go for some fancy napkins and make sure the garbage area is way out of sight of the dining area or any area where the guests will be in.
Choosing a theme that is particularly dear to your heart could enhance the decoration of your party.
Greenery over Flora
Flowers seem essential for every party. But they increase the décor cost by a considerable margin. The smart thing to do is to use various kinds of leaves and plants which cost way less. To make it look colorful, top it off with some beautiful white flowers and let the entire setting be on backdrops of various colors.
Get the picture?
Quite pretty right?
It comes at half the cost of going for all flowers, which is an outdated concept anyway.
Antique Photo Booth
Your friends might demand some happening corners these days and a photo booth is both, happening, and relevant. Make the booth antique themed so that painting of your garage spares in bizarre colors does the trick.
A classic bicycle, a few small benches, a few lamp shades, and a lot of yellow, pink, and blue. You are set.
Balloons
Whichever part of the venue looks empty, fill it up with large balloons. Stick them on the walls, get some helium balloons to stick to the ceiling, and just don’t overdo it.
Use them just where required. If you want to avoid looking basic, don’t make a canopy of balloons at the entrance and at the center stage. Use them on the walls as a background.
Drapes
Use a lot of translucent colorful fabric to make a canopy for the performing stage, use them in the dining space to make the entire room look colorful. Hang them near the entrance to create another colorful canopy.
Wrap them around fairy lights to brighten everything up. Use sturdy silk for the shine, and some georgette for the transparency. Mix it up.
Lights
Use lights very wisely. Use big lights with bright lampshades and around the drapes so that the entire space looks colorful and lit up. Use fairy lights in abundance as it reduces the electricity cost while making things look just as beautiful. This is a perfect option if yours is a night bachelor party. Avoid using multi-colored fairy lights in one place. Use just the yellow and whites in one place, or the blues and whites in another, or pink and red.
Keep it well distributed so that it doesn’t look tacky. Hang some lights from the ceiling by long chains which are again wrapped in rice lights. Let the levels of the hanging lights be random to add to the beauty.
Give Some Special Party Accessories
One of the ways to make your party memorable is by gifting your friends some party accessories relative to your theme. Keep it simple with some tiaras or sunglasses or some really nice customized tees to create your fun moments.
Introduce Some Games
A bachelorette party is unthinkable without appropriate games to spice up the moments. Having fun is the bottom line and to make it happen, arrange some of the witty and entertaining games that your friends would just love to play.
Hire a Photographer
Well, when you are busy having fun, then who would capture those moments of yours? If your banquet hall is providing you with a photographer, then it would be awesome. But, if you are bringing a known photographer of yours, make sure to hire the one with the best feedback.
These were some ideas for bachelorette party décor or wedding decoration that should make the party venue look beautiful and all dolled up at half the price of a not so well thought out décor idea. Talk to your event planners and seal the deal only if they are willing to go by your ideas and just add their expertise to it. Don’t go for planners or a banquet hall that is not willing to accommodate your wishes and plans for your own party, or that of your dear one.
You have always dreamt of your “wedding day.” Fortunately, the day has arrived. A different chapter of life is soon to strike with surprises. The wedding memories are always pristine and beautiful. Every couple has a story to recite, with million awestruck moments. It is the time of your life which can be made worth remembering with careful planning.
Here is a comprehensive guide on how to plan an Indian wedding and avoid last-minute glitches.
Plan Ahead to Reduce the Stress
Set A Budget & Stick to it Before Planning an Indian Wedding
Wedding Timelines and Booking Schedules
Venue Selection and Guest Accommodation
Choose an Invitation Style
Wedding Theme and Flower Arrangements
Gaming & Fun
Food and Catering Services
Candid Moments and Featured Photography
Entertainment and DJ Services
1. Plan Ahead to Reduce the Stress
Already feeling exhausted and overstressed? Don’t know where to start?
No worries 🙂
“Planning” could be the ultimate stress removal therapy. You have always referred to guides to solve intricate questions. Didn’t you? So, why not refer to a small wedding planning guide to simplify the procedure. Follow these sure shot wedding planning tips. The following tips will guide you through the whole event.
Decide whether you want a traditional wedding or a conventional wedding with glamour elements.
Use email invitations instead of wedding cards.
6 Months of Pre Planning will help you deal with logistics, music, and decorations.
Be pragmatic and flexible while taking investment under consideration.
2. Set A Budget & Stick to it Before Planning an Indian Wedding
People tend to spend a lot without designing a budget. A wedding is not a single day celebration. It comes with lots of events. Plus, there are equal investments in outfits, jewelry, gifts and more.
The list is vast so, it is advised to have a budget. Don’t end up messing with all; sit, relax and understand.
Take help of the experienced specialists. There are many informative sites and articles on the Internet which can guide you on how to plan an Indian wedding. You can always ask for the assistance of wedding planners to design your budget. Under normal circumstances, the actual cost may shoot up by anything between 10-30%. So keep a buffer working on the budget.
3. Wedding Timelines and Booking Schedules
Managing wedding timelines means making a closed loop of different ceremonies and guests. Guests invited to a wedding should be intimated well in advance. It should be anything between three to six months before the wedding day.
This will help guests plan their trips accordingly. The wedding guest list consists of some confirmed attendees along with a few dicey ones. It is done to make sure you don’t end up expanding budget with any additional arrangement. Then comes the task of listing the number of functions such as Mehendi, Haldi, and Sangeet.
These days cocktail parties are also organized frequently. Plan the space according to different functions and events. You may want to book separate spaces for three different functions. So, it is suggested to see if a particular venue offers flexible space for various big and small functions.
4. Venue Selection and Guest Accommodation
Selecting a wedding venue in India may be overwhelming. Here are few important points which would ease the process of venue selection:
Venue Location: Site inspection would solve the problem of location. Understand the locale to attract the guest with a great first impression. A lush green open space would be best to engage the guests.
Capacity: Availability of flexible gathering space is essential for various events. A simple social gathering might involve 200 guests. However, a big wedding event might be crowded with more than 600 guests.
Type: Check whether your event would need a Banquet, Marriage Hall or outdoor space.
Availability: Availability of wedding space depends upon the status of wedding season. Make sure that the desired space is available on your wedding date.
Rates/Negotiations: Rates and Negotiations also depend on the seasons. The early you will book the space the better deal you may get.
Safe Parking: Parking is a great concern for wedding guests. Wedding means a lot of attendees and all commuting with different vehicles. Understanding parking concern means making your guests comfortable. Once their parking concern is solved, they would be able to enjoy the function.
Accommodation: Most of the Banquets and Hotels usually have a full arrangement of a comfortable stay. Wedding guests would need night stay facility. So, the hotels are facilitated with both “Deluxe” and “Standard Rooms.” Rooms should have WiFi facilities, a hot and cold supply of water with regular food supplies. Packages can be customized with breakfast lunch and dinner itineraries.
Extra Services: Extra services include power backs, extra food for unplanned guests and additional space for small events.
Food And Catering: Check whether the venue has food service included.
Reviews and Rating: You can always check the ratings of Banquets to make wise selections.
5. Choose an Invitation Style
This is one area where you can save a significant amount of money. Many people spend a lot on wedding invitations in India. However, you can save a lot by adopting a more practical and technological approach.
Get some copies printed for the near and dear ones or the local family and friends.
Use E-Cards for volume invitations.
Recently, e-cards are gaining tremendous popularity among urban youth and environment conscious couples. Plus, it would be a meaningful effort toward saving paper.
E-cards can also be designed with one of your customized candid couple shot. So, what are you waiting for? Get your candid shot clicked and let the designer do the rest.
6. Wedding Theme and Flower Arrangements
Wedding themes lay the foundation for a wedding decoration. Any decoration including stage setup, backdrop, entrance, flowers falls short without a stated theme. Even the food representation style is aligned as per the wedding theme. Quickly take a look at some themes that can be selected while planning an Indian wedding.
Exotic Flower Based Theme: Jasmine, Rajnigandha, Marigold, and Rose all are made available for exotic flower theme. All these flowers add multiple pops of colors in the decoration. Flowers can be a part of centrepieces, stage, mandap, and entrance. Carnations can also be a part of various events like Mehendi, Haldi, and Sangeet. Flower arrangements enhance the look and feel of the event. Exotic flower theme is always the first choice because of its simplicity and freshness.
Royal Theme: They say marriage is a divine bond, so why not design it in golden words. A Rich Royal Theme captures the epitome of Treasured Indian Traditions. It is for those who are looking for an event other than the usual self. The Rajwadi style is captured flawlessly in the wedding event with possible royal decorations. A royal theme is inspired by gold jewels and ornaments. Over the top decorative artifacts is the real charm of this theme. Booking a palace for the wedding could be expensive but having a similar feel on the day is easy. You might not get elephants on the venue, but an antique car would solve the purpose. The bride can commute on a royal palki to the stage. The guest would long remember your royal affair.
7. Gaming & Fun
No wedding is complete without gaming or some quirky stuff. You should plan your fun time separately but the budget should be in your mind. This part of the night will lit-up your memories and brighten your wedding functions even more. Musical game, pool side fun games, or doing some acting, to relive your love story or first meeting or the time you spend with your parents will definitely bring tears in your eyes. Relive those moments and capture it in the camera so that you can cherish it forever.
8. Food and Catering Services
Food is something that can make or break the reputation of any marriage party. You need to be extremely careful and sensitive towards the taste of your guests. Choose banquet halls that are known to serve excellent and exotic dishes. The menu should reflect the marriage theme and local culture. Also, the food served should be enough to tempt the taste buds.
9. Candid Moments and Featured Photography
Weddings are about special picture-perfect moments. The representation of each moment is made possible with excellent photography. With family and friends all around, wedding photos could be snapped in candid shots. Candid photography captures real and natural moments.
Featured photography is also very popular nowadays. It is a glamorous version of traditional photos. It consists of tailored shots which feature real emotion. Both Candid and Featured photography should be included in the wedding event.
10. Entertainment and DJ Services
An Indian wedding is more like a festival, with songs and beats audible from all corner. People gather to dance in their best moods. In a nutshell, weddings are high on fun. Therefore wedding event should blend excitement with unmatched entertainment services like DJ Services, Punjabi Dance, Ghoomar Dance, Folk Dance, Dance Floor Fun and more.
Wedding venues also come with entertainment packages. The entertainment packages have DJ services. Ask the management to arrange the best DJ artist who could understand the music demands of your guests. The Dance floor should be equipped with light and sound arrangements. Jumbo Boofer and Speakers are a ‘must’ on the floor.
Celebrity DJ Artist: Depending upon your budget scale, the DJ artist can be selected. Celebrity DJ artists are engaged during wedding peak seasons. So, it is suggested to ask for their availability. The wedding specialists would be able to do bookings in advance with prior knowledge.
Dance Artist: Bhangra is an epic hit in desi Indian weddings. The Bhangra dancers woo the guest with their explosive dancing which is high on energy. Professional Bhangra dancers compel the crowd to shake their heads. So, you can always book a troop of bhangra artists to impress your wedding guests.
Folk Dance: It is popular in the Royal wedding setups. Folk dancers dress in regional attire and perform various dance forms. These dancers could be a group of Rajasthani, Gujarati or Marwari folk artists. You can choose your favourite folk dance form for your Indian wedding. The wedding management team will arrange the artists as per your demand.
Conclusion
Planning an Indian wedding in advance helps in eliminating shortcomings and last minute confusions. Hook on the net to get jaw-dropping deals on banquets, wedding venues, and marriage halls.
It is always good to create a checklist of all small and large activities mentioned in this Indian wedding planning guide. It will not only help you plan a fascinating Indian wedding but also help you save on a lot of unnecessary expenses.
The current generation has way smaller families and very busy lives to handle events as huge as a wedding without professional help. This is why wedding planners are successful. Now, you could be someone who likes being in charge of your special day, or you could be someone who’d prefer to sit back and take care of yourself while someone reliable is taking care of the rest. Whatever be your preference, you do need to select the perfect team of professionals for the day.
The Perfect Plan
There are numerous things to take care of when it comes to a wedding. Even people who have hosted such events before could make a mistake and have a thing or two slip out of their minds. A wedding is the most hectic event that must end in tears of joy. This is assuming that you are looking for all the professional support you can get, and still have ample time to start organizing. This one is to help you plan out perfectly.
First Things First
You need to start in a systematic order to be in control of the entire situation. So, here are the things that you need to include in your event planning checklist and discuss with the important people before, in order to finalize the wedding.
Number of Invitees
This is the first thing to determine because everything else depends on this. Even the budget comes after this crucial decision. It is recommended to invite those you really mean to. Inviting too many people just out of politeness or fear of bitterness not only increases the cost you don’t want to bear, but also increases the chances of unpleasant behaviour from your (secretly) unwanted guests. Discuss the guest list with every important person so that you are not leaving out a dear one and can organise a Perfect Budget Wedding.
It often happens that in the stress of the wedding, a very important person slips everybody’s mind. You surely want to save yourself from the embarrassment of last minute invites to very dear ones.
Master budget and Fragment Budgets
A budget can get tricky even if you had been saving enough. You need to keep your master budget constant because you don’t want to run out of savings for just one day, even if it is your wedding day.
So, what you can do is customize the plans like DJ, Food Menu, décor, venue, and even the guest list to fit the master budget. Divide budget into fragments and make sure the sum is not exceeding the master budget. If you later need to customize the budget yet again, make sure you adjust the budget of one fragment into another, keeping the master budget put.
Venue
The venue depends on the number of guests anticipated, the season and weather. If you want a wedding under the open sky, you need to be sure about the weather. The venue must be in a good location that is easily accessible from the airport and train stations if you have guests coming from long distances on the same day to attend your wedding. There are other little details you must pay attention to while you are looking for places to have a party.
Whether the venue is exclusive to one event at a time or will there be other parties going on around. You need to come to an arrangement if you don’t want another party going on nearby.
Valet Parking
The parking and valet service is important to discuss because you don’t want your guests to enter your wedding all grumpy because they had been circling the venue for 30 minutes to find a decent parking spot.
Location of Venue
The location of the venue is important not just in terms of commutation and accessibility but also in terms of aesthetic beauty. You can’t just have a grand venue in the middle of a residential area with cars honking and guests wading through the grocery stores to in their designer outfits to get to your wedding. You need a venue that is located in a secluded yet safe place.
Security
Security, emergency, and insurance policies are very important to discuss when you choose a wedding venue. You need to ensure no local goons cause trouble. You need to ensure there are precautions against fire and water troubles, with convenient evacuation arrangements. Anything can happen at a wedding and it is all fun in retrospect if you had the resources to handle the situation when it happened.
Wedding Date
People often go to venues according to the date. This is a problem because when you fix the date first, it is often according to your family astrologer and chances are, there will be several weddings on an ominous day so there will be a tough contest to get a good venue.
Needless to say, the prices of every venue will be higher than usual because of the demand. Hence, it is always good to fix the date according to the availability of your favourite venue.
If the court date for the registry is different, so be it. If your very religious family wants the wedding to happen according to the astrologer’s recommended date, so be it. Go legalize it when the court summons you. Go get the rituals done with only the nearest family members present on an ominous date. But never compromise on the date for the best venue. This way, you get to make everybody happy, including yourself.
Wedding Menu
The importance of the menu can never be overstated. Believe it or not, no matter how beautiful you look, the food is what people are going to remember longer. Yes, that’s the bitter truth. But the bright side is, even if a few things go wrong, like an embarrassing toast, a performance fails on the stage, a lighting issue, even a part of the roof décor coming undone, guests are going to forget about it the moment they taste amazing food.
This is the major fragment of the budget that you shouldn’t try to negotiate on. Ask if there is an in-house catering team and see if you like them better than your contact. Also, make sure you taste every bit of food at the trial tasting weeks before the wedding.
You taste every item starting from appetizers to the wedding cake at least two weeks before the wedding so that there is time for a second tasting of the items you did not approve of. Don’t shy away from asking for repeated tastings till you are happy with every item.
Flexible Menu
Be flexible enough to substitute some items on your agenda so that the caterers can bring to the table what they make best.
Constant Touch
Make sure that the chefs remain the same ones that you have approved of. Stay in touch personally to ensure that the people preparing the food for your guests at your wedding are the same people you had approved of. Make sure the quality of every item is top class.
The behaviour of Caterers
Also, pay attention to the caterers and servers. Their behaviour and demeanour make all the difference while the serve your guests.
Enough Quantity
Pay attention to the quantity of every item so that you don’t ever have to deal with the embarrassment of running short.
Vegans
Make sure you keep in mind the number of vegetarian or vegan guests you have so that you have food for every guest.
Cutlery
Pay attention to the cutlery as well so that the food is served pretty.
Team of Planners and Caterers
For the entire event, you need the best caterers. If you have good caterers you don’t need to worry about all the little details mentioned in the previous point. All you need to do is state your requirements, customize the menu, give the numbers, and wait for the tasting. The matter is similar to the rest of the planners. Be it the lighting or décor or the music for the evening, if you have hired the right people, your job is done.
Theme and Ambience
The ambience of the day or evening depends on the décor, the lightning, the colours of the drapes, the music, and of course, the location itself. A good banquet hall will take care of everything. If you want a theme wedding, you need to talk to the manager about it. If you want to bring in your own team of decorators, make sure that is not forbidden.
Only go for a banquet hall that does allow you to have your day your way. Try out the theme before the wedding so that you can find out the loopholes in implementation and figure out a way to deal with those while there is still time.
Security
The security is very important because weddings can be a target for goons to mug guests leaving the venue late at night or a straight on raid for the riches. Don’t panic. None of that will happen if you have selected a reputed wedding venue which is equipped with the necessary security weapons and a team of vigilant security guards who will be up on their feet 24*7 throughout the event.
Security also includes prevention of accidents like a fire or a gas leak so make sure the venue has working fire alarm and control mechanisms implemented.
Not every guest will have their own car. You need to make sure the banquet hall will provide transport and efficient drivers who can promptly pick up your guests from the airport or anywhere in the city and safely bring them to you. You must talk about accommodation and extra charges for rooms as well for the near ones who you would like to have fun chatting all night with at the venue.
Events
While selecting a venue for an event, you need assistance with various events you might want to organize and the additional costs they come with. Say you want to organize a DJ night or a tattoo parlour or a makeup session and karaoke.
You will need the equipment and the managers for these events so that they run smoothly and not haphazardly. You will also not want to disappoint your guests when they ask about a photo booth or the bar. So according to what your guests want, and of course, what you and your partner would like for the day, you should talk about all the demands with the manager so that they can arrange everything for you.
Lastly, the most important thing is the bride and the groom. Whatever you do, you should get to be happy throughout, and relieved at the end of the day despite the obvious little glitches that come with every event of this stature. So, ask around for real live reviews. Look everywhere for the reputation and references in search of the venue and team that deserves the honour of organizing and planning your wedding. Invest time and money in looking for the best banquet hall, the best caterers, and a team of managers for the wedding you deserve.
A corporate event planning, suffice to say, is not just about inviting your attendees and looking for the best possible location to host it. Instead, it is much more than that. Though corporate events are exciting to plan, you need to conjure up some different and unique agenda to spice up the matter of the meeting. You might hit a dead end if you are planning some impactful event while simultaneously suffering the setbacks of a particular line-up, suitable vision and most importantly the budget that is the foremost concern for any event. Have a look at some of the key factors that are important in making a corporate event a successful one.
Locate Your Event’s Purpose
Why are you organizing this event? Is it the launch of your new product? Do you want to organize some motivational team building exercise for your employees? Or it is some workshop organized for your clients? Before moving forward with all the preparations, keep in mind the agenda of your event.
This will help you in conveying the correct message to your attendees or guests and you might even notice a higher influx of participation and renewed interest among all of them. Letting your guests know about your objective would help you in achieving that goal with less drudgery.
Prepare an Event Timeline
A corporate event is an amalgam of lots of aspects such as venue, food, entertainment, etc. And having a timely scheduled planner at your side can definitely keep you away from all worries. Preparing an event timeline takes a lot of time as you are mulling over what to add and what to avoid. Follow a step-by-step routine and execute each and every task uniformly. Creating an event planning checklist has got its advantages. You can easily delegate the work to your team members and a keep a check on all the tasks that have been completed or that are still untouched.
Channelize your Responsibilities
When you are organizing a corporate event on a grand scale then it would be better to form a team and divide the task among them. This will probably help you decide who will be responsible for which task. This wouldn’t create too much pressure on yourself. Delegation is sometimes done with the help of an event planner or any other vendor.
But, if the budget is your main issue, then advocate your team members and let them shoulder the responsibilities. Threading out your task list would eventually help you in accomplishing your tasks in a better way and in an even tenor.
Synchronize your Preparations with Budget
This basically should come at first, but chalking out a plan is the prime task even before counting your budget. When you are in a state of allocating funds over each and every feature of the event, you should be well aware of the cost these would require.
You cannot just estimate your cost haphazardly and bring down a disastrous situation over your head. Intelligent assignment of a budget is essential before you overdo any feature and lacks in other. Like investing in much of a décor is not essential as compared to other aspects which are important for your conference or event.
Choose a Venue
Though there are different types of venues for events, picking the perfect venue can accentuate the environment of your meeting or conference. While organizing the event, make sure that banquet hall settings for your event have the space to accommodate your intended number of guests.
Create a seating plan according to your type of meeting whether it is going to be in theatre style or hollow square shaped depending on the number of attendees.
Draft your Guest List
Now, as you have planned your agenda, went through your timeline and verified your budget, it’s time for you to prepare your invitations. Corporate invitations are not much of a hassle if your destination is already pre-decided. But, when this is an open-ended meeting, make your guests list depending on the agenda you are about to discuss.
Having a financial discussion would definitely be useless to a chemical engineer! Thus, try to sort out the targeted audience and give out your invitations through the mail or any other method.
Put together a fun exercise for better engagement
A corporate event does not mean you cannot add some entertaining element to it. Pick out some fun themes that will engage your audience throughout the event. Your session might start with asking your audience to go through some brainstorming sessions. This could be encouraged while you arrange for some theme- related items, videos, or some teamwork activity.
These kinds of activities are more likely to bring the cohesiveness within an event if the event continues for more than one day. While planning your exercises, make sure that they are perfectly related to the theme. Arranging such kind of activities would give the right message to your audience while any half-hearted method might squash any enthusiasm among them.
Make the Best of your Theme
When increasing participation among your audience is one of your goals, then having a suitable theme should be at the top of your to-do list. A participatory learning is more effective than a subtle one. People immerse themselves in the spirit of the event when they come out of their appointed chairs and perform something innovative.
Thus, plan a theme that could bring out the enthusiasm among your participants and they participate in the hands-on activity. One of the biggest advantages of having such a theme and conjugated activities is that it simplifies the learning ability and enhanced the designated skill within the participant.
Introduce some Retention Tools
Though your event got concluded successfully, you must be focussing on how much of your participants were able to grasp the content of the meeting. Before ending your session make sure that you display out their learning with the help of the post-event retention tools. This could be done with the help of some online videos or webinars that will serve as a refresher course for them.
Some online quizzes or questionnaires could be prepared that can help them in gaining knowledge that they might have missed out during the session. Group discussions are also an effective mode of clearing out the doubts. Follow up questions after the training session is equally useful.
Marketing of your Event
You cannot host an empty event and without ample participants in it, it would not be a successful event. To make your event known to every potential participant, promotions are important to communicate the details and venue of your event. Your marketing should be totally based on inviting them with sufficient interest that would suit their needs.
Since every corporate event has a different prospective audience, you need to create the ads or promotions based on their interests. These days there are hundreds of ways by which you could reach your audience. The social media marketing or email marketing has provided you with enough options to broadcast your event to the world.
Communicate well with your Attendees & Potential Stakeholders
If the purpose of your event is the sales of your product or launch of your company, then you must be eager to gain some stakeholders as well. Thus, having a follow-up plan would be beneficial in learning about your participants and what do they have in mind.
Delegate the task of following those clients for a certain deadline. This would help you in understanding their current mindset. The communication could be made before initiating your conference as well. From the point of view of your business sales, having their feedback is essential in boosting sales.
Draft a Plan B
It might happen that while planning for your event, you accidentally skip some of the details because of your tight schedules. When your schedule is all tied up and you don’t have much time to plan certain things, then draft an alternate plan that could be applied when the uncertain things are about to roll out. Thus, preparing for such plans would be a lifesaver for your event.
Cannot Organize? Call your Event Planner
Well, this is a bitter truth that you cannot host the entire event by yourself. For this, you may hire an event planner who is a professional enough to handle all your tasks efficiently. They can perform the tasks with priority and can guide you in planning the absolute requirements of the event. You need to build trust with your event planner and have to rely upon his ideas and opinions as he/ she could provide you with the trending ideas of organizing a corporate event that you are not at all aware of.
Goa is all about colors, happiness, and an easy existence. All of these factors come together in this gorgeous OYO Home near Siolim. The location is serene, far enough from the crowds of North Goa, but close enough to experience the charm of Goa in all its glory.
This home is a marvel for more than one reason. Not only is it a beautiful design, it was executed within a minimal budget and really tested the innovation of our designers – a battle that was won skilfully.
The budgeting constraint meant that our design team faced a constant challenge throughout the design and execution process. From the furniture which had to be made from scratch to the artistic design elements, everything was done without compromising on quality.
“The motive of undertaking this project was to completely furnish a 2BHK in a surprisingly low budget,” Tuhin, the designer of this house, says. “Due to this constraint, almost all the furniture had to be made locally without compromising on the durability or quality of the product.”
“Space did not come together until the last day because the furniture was made off-site,” Tuhin explains. “So when everything reached the site, and we started getting everything together, it was the best part of the project. No one, except the people who had conceptualized the space, could imagine what the house would look like before it all came together.”
The design of this property was unique in another way. The furniture in the bedrooms and dining area was a combination of mild steel and pinewood while the living room furniture was made entirely of pinewood and acacia wood. The minimal, contemporary design of the furniture gives the living room a neat, clean look which will appeal to everyone who dislikes a messy house.
The lighting in this house is another unique feature of this house. “All the light fixtures were custom-made from locally available material,” Tuhin says. “It was inspired from the idea of using the same set of lights for general as well as ambient lighting. They also double up as decor elements.”
The limited budget also presented a chance to showcase one of OYO Home’s main missions – to upcycle and reuse without breakage. As Tuhin explains, the decor elements in this home were a result of innovative upcycling which gave this house a more homely vibe. For example, the wooden panel in the dining area serves three purposes – it provides ambient lighting, it’s a quirky decor feature, and it’s a functional piece of furniture.
“This panel is unique in so many ways,” Tuhin says. “Not only does it look great, it’s a result of using salvaged material and successful upcycling. Everyone was quite surprised about how something so beautiful came out of a tight budget.”
While admiring the decor, the bar-style dining table will also catch your eye. Instead of having a conventional dining table with four chairs around it, Tuhin used a high table and chairs that look like bar stools but are way more comfortable.
While making the house comfortable for our guests was our main focus, we couldn’t ignore Goa’s love for colours. So every room in this house has a wall which stands out and brings a bright splash of colour to the area.
“The overall design language of the house is contemporary and follows the principle of straight and clean lines,” Tuhin explains. “There are elements of surprise here and there, including the bright walls which break the monotony of wood. The fact that so many elements were possible in a low budget is proof of how design can work wonders even when resources are limited.”
Step into the balcony and you will find another surprise waiting for you. The calming view of the trees, and seating which is inspired by the abundance of nature around you, can make this spot a favourite with all the travellers in your group.
“This house is surrounded by dense greenery on three sides which makes it feel like you’re living in the wild,” Tuhin says. “That adds a sense of adventure to the house. Complementing this is the grass bed in the balcony along with a breakfast counter which makes this the perfect spot for your morning coffee or the first meal of the day. This is my favourite part of the house.”
Located in one of the most beautiful parts of Goa, the surroundings of this house have a lot to offer. The gorgeous Morjim beach is only 8 kilometres away from here, so you can spend all day at the beach every single day. But don’t let the beach distract you from the other gems around this area. There are some wonderful boutique restaurants in the vicinity which serve exceptional Goan and Italian food. O Papagaio Bar and Restaurant in Mapusa is only 550 metres away, so you can stroll your way to a delicious meal.
Book this cozy, colourful OYO Home on your next trip to Goa and discover the hidden gems of this charming state.
